First Friday Book Synopsis

"…like CliffNotes on steroids…"

What Not to Spend Your Time On

Bob Pozen

Here is an excerpt from an interview of Bob Pozen by Justin Fox for the Harvard Business Review blog. To read the complete article, check out other articles and resources, and/or sign up for a free subscription to Harvard Business Review’s Daily Alerts, please click here.

*     *     *

This is a fourth in a series of conversations on personal productivity between Bob Pozen, chairman emeritus of MFS Investment Management and senior lecturer at Harvard Business School, and Justin Fox, editorial director of the Harvard Business Review Group. Pozen is a lawyer, and he started out in a legal career: law professor at Georgetown and NYU, associate general counsel at the SEC, partner at a D.C. law firm, general counsel at Fidelity Investments. Then, in 1997, Fidelity chairman Edward C. Johnson put Pozen in charge of Fidelity’s giant mutual fund arm, Fidelity Management & Research Co. Since then, Pozen has developed some pretty clear ideas about how top executives should do their jobs.

Justin Fox

Fox: How do you decide what to spend your time on when you’re the boss?

Pozen: Top executives usually say they set their priorities and then figure out how to implement them. But in this process many executives make a critical mistake. I’ve noticed this when I’ve mentored new CEOs. They say, “Here are the top five priorities for the company. Who would be the best at carrying out each priority?” Then they come up with themselves as the answer in all five areas. It might be the correct answer, but it’s the wrong question.

The question is not who’s best at performing high-priority functions, but which things can you and only you as the CEO get done? If you don’t ask yourself that question, your time allocations are bound to be wrong. Lots of CEOs who have been great number twos flounder as number one because they are implicitly asking the wrong question. That happens because they usually rose to CEO by being very good at getting things done themselves.

I try to focus on the things that I and only I can do. Those may include meeting with high-level regulators, or visiting with key clients. This may mean giving speeches to certain audiences or recruiting senior executives. But you really have to hold yourself back from taking on other functions or tasks even if you might excel at performing them.

For example, when MFS CEO Rob Manning recruited me to join the firm as Chairman in 2004, we explicitly divided the high-priority functions. Although I had run the investment management group at Fidelity, Rob is a talented investment guy and natural leader and wanted to take charge of the investment group. He and I agreed that I wouldn’t run the group, and that I wouldn’t even show up on the investment floors. This agreement was necessary to avoid confusion about who was heading investments. Similarly, when there were very important meetings with regulators, Rob didn’t attend.

Fox: What about those of us who aren’t CEOs?

Pozen: The key, I’ve found, is to become messianic about the principle that everybody owns their own space. This is the human resources analogy to bottom-up investing.

Under this approach, every employee is viewed as the owner of a small business — his or her division, or subdivision or working group; the performance of this unit is his or her responsibility. As the boss, my role is to provide my reports with resources, give them guidance and help them do battle with other people in the broader organization. But they own their own unit.

I can’t emphasize this principle enough because at every level, employees need to feel they’re in charge. An effective leader not only has to set priorities but also has to mobilize the organization to implement them. But this will happen only if the employees have a true sense of owning these functions in the broadest sense. I’ve seen quite a few organizations where employees say, “I didn’t do X because it wasn’t within my job description, or no one told me to do it.” These are flagrant violations of the ownership principle.

Fox: So how do you instill this ownership principle?

Pozen: You don’t describe in detail the tasks that employees should be doing. Instead, you present a general set of priorities for the upcoming year, and let your employees formulate the specific ways to implement them. You also ask: “What are the metrics by which I should judge your success?”

When I became president of Fidelity Management & Research, we faced a major challenge because the fund business had grown so rapidly. So we created lots of small units within the company to provide many employees with the opportunity to “own” their unit. While we recognized that creating so many units would bring coordination challenges, it was worth the price to give portfolio managers more say over the activities of their own investment groups.

Thursday, October 21, 2010 Posted by | Bob's blog entries | , , , , , , , , , , , , , | Leave a comment

Bob Pozen on “How to Be a Speed Reader”

Bob Pozen

Here is an excerpt from an interview of Bob Pozen by Justin Fox for the Harvard Business Review blog. To read the complete interview, check out other articles and resources, and/or sign up for a free subscription to Harvard Business Review’s Daily Alerts, please click here.

*     *     *

Fox: Describe your approach to reading.

Pozen: To begin with, you have to ask: “Why am I reading this book or newspaper?” Reading for pleasure — that’s a separate topic. But if you ask most people why they are reading the newspaper, they will give you vague answers. 

I know what I’m reading the newspaper for. At breakfast, I read the Boston Globe and the New York Times; at work, I read the Wall Street Journal and the Financial Times. In reading the Globe, I’m trying to follow the major political events in Massachusetts. I also want to see what’s happening with the Celtics, Red Sox, or Patriots. 

With the New York Times, I’m reading the front page to see what the paper considers important and then deciding whether to read any other stories in my areas of interest. I’m mainly interested in finance, health care, retirement, and taxes — broadly speaking. I read the editorial page of the Times to see the liberal perspective on current events.

With the Wall Street Journal, I read the summaries on the left of the front page and then leaf through the Journal page by page. I’ll read the introductory paragraph of an article and think, “Is there something here that relates to one of my four topics — finance, health care, retirement, or taxes?” If so, I’ll read the tops of the paragraphs until I come to new facts or a new analysis of the subject. Then I will read the full paragraph. I will also look at the editorial page of the Journal to understand the conservative perspective on current events. 

With the FT, I’m looking for coverage of topics outside the U.S. I read the front page of both sections and skim the rest to find articles with material not covered by the Wall Street Journal or New York Times. I also read the editorial page of the FT, which I find to be relatively objective.

Fox: What’s the key to reading fast?

Pozen: Here’s what I did to teach my kids and nephews to become speed readers. I would see them doing some dense reading such as chapters in a history or science textbook, and I would say: “When you get to the exam in a month or two, what do you want to remember from this chapter? After reading this chapter, please write no more than the one or two paragraphs you want to remember for the exam. Then go back and see how you could read more efficiently to obtain that paragraph or two.”

One of the reasons why some people are slow readers is that they’re reading every word. Instead, they should read the introduction, the conclusions and the tops of the paragraphs to determine if that part of the chapter is really important for them. 

But you’ve got to know what you’re reading for. Are you reading for certain facts? Are you reading for new analysis? Are you reading for the author’s general themes or the specific support for these themes?

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Bob Pozen, chairman emeritus of MFS Investment Management, senior lecturer at Harvard Business School and sometime writer for Harvard Business Review and HBR.org, gets an awful lot accomplished with a minimum of visible effort and stress. Justin Fox, editorial director of HBR Group, was curious how Pozen did that. The result is a seven-part series on productivity, of which this is the second installment. The first, on Pozen’s daily routine, is here. He is also the suthor of Too Big to Save? How to Fix the U.S. Financial System published by Wiley (2009).

Friday, October 8, 2010 Posted by | Bob's blog entries | , , , , , , , , , , , , , , , | Leave a comment

   

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